Procedural Documents

Information available from Hougham Parish Council under the model publication scheme

Information to be published     How the information can be obtained
    Cost

Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only.
         
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
    (hard copy and website)    
Who’s who on the Council and its Committees        
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))        
Location of main Council office and accessibility details        
Staffing structure        
        
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
    (hard copy and website)    
Annual return form and report by auditor        
Finalised budget        
Precept        
Borrowing Approval letter        
Financial Standing Orders and Regulations        
Grants given and received        
List of current contracts awarded and value of contract        
Members’ allowances and expenses        
        
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Current and previous year as a minimum
    (hard copy and website)    
    Annual Report to Parish or Community Meeting (current and previous year as a minimum)        
        

Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
    (hard copy and website)    
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)        
Agendas of meetings (as above)        
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.        
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.        
Responses to consultation papers        
Responses to planning applications        
        
        
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
    (hard copy and website)    
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference (if any)
Delegated authority in respect of officers (if any)
Code of Conduct
Policy statements
Policies and procedures for the provision of services and about the employment of staff:
Internal instructions to staff and policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Records management policies (records retention, destruction and archive)        
Data protection policies         
chedule of charges (for the publication of information)    On application    
        
Class 6 – Lists and Registers
Currently maintained lists and registers only
    (hard copy and website; some information may only be available by inspection)    
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)        
Assets register    
Register of members’ interests        
Register of gifts and hospitality  (none to date)        
        
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
    On request    
Village hall        
Playing field and recreational facilities        
Seating, litter bins, clocks, memorials and lighting        
Bus shelters        
        
        
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above        
        
Contact details:  L Frances, 18 Chapel Lane, Caythorpe   Tel: 07916 628673

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.


TYPE OF CHARGE    DESCRIPTION    BASIS OF CHARGE
Disbursement cost    Photocopying @ 20p per sheet (black & white)    Actual cost  
    Photocopying @ 30p per sheet (colour)    Actual cost
        
    Postage    Actual cost of Royal Mail standard 2nd class
        
Statutory Fee    £5.
        
Other